Speaker bureau management services designed to increase productivity
M&IW manages speaker program administration, technology, reporting, and compliance-related workflow support. Our speaker bureau management services are particularly relevant to life sciences and pharmaceutical organizations and can also support other industries, with less administrative complexity and clearer visibility.
Speaker bureau management for life sciences
Coordinated administration, technology, and compliance support
M&IW’s speaker bureau management service takes on the administrative work behind a speaker program. That includes coordinating speaker requests, managing contracts and supporting documentation, administering honoraria and expense submissions, and keeping scheduling and communications organized.
Reporting and compliance-related processes are part of the same workflow, with documentation and program data kept together rather than spread across separate tools and files. Choose the parts you need so the support is shaped around your own requirements.
Speaker bureau management services
Flexible support across your speaker program
Speaker bureau management is configurable. Select one or multiple inclusions, depending on the needs of your speaker program.
Cloud-based data and collaboration
Speaker program data and collaboration are supported in a cloud-based environment, providing a shared place to work from current information.
Speaker program requests and tracking
Manage speaker program requests and track them through the full event lifecycles for a clear view of what has been requested and where it stands.
Speaker nominations and confirmations
Track speaker nominations and confirmations in one place, so your team can see who has been nominated, who has been confirmed, and what still needs attention.
Integrated calendar and scheduling
An integrated calendar supports scheduling for speaker program activities, helping coordinate, track, and plan what is happening alongside the rest of the event.
Speaker contract management
Speaker contracts and related documentation are handled within one coordinated process rather than separately, so paperwork stays connected to the program it supports.
Centralized presentations and training resources
Presentations and training resources live in one centralized location, so materials are easier to access and keep organized across speakers and events.
Automated honoraria, expense submission, and payment tracking
Automated honoraria and expense submission and payment tracking reduces the manual administration involved in compensating and reimbursing speakers and keeping payment status visible.
Flexible reporting metrics
Reporting metrics are flexible, so the information you review reflects how your organization measures its speaker program and what your stakeholders need to see.
A coordinated approach to speaker program management
From portal configuration to ongoing administration
Through a consultative, collaborative approach, M&IW builds a speaker bureau management portal scaled to your needs.
Once in place, the centralized, secure portal becomes the working hub for the program. Documents and attendee data are collected and stored there, attendee communications are automated, and your team can access and track data in real time, with reporting support when you need it.
Alongside the technology, M&IW develops standard operating procedures, trains your team, and customizes communication templates. M&IW also supports ongoing speaker program administration, with each element tailored to your specific requirements.
Simplify speaker program operations
Better visibility, coordination, and reporting
The intended outcome is a speaker program that is easier to run. With administration, documentation, communication, and data connected, teams face less administrative complexity and have better access to program information when they need it.
Connected workflows also support more efficient documentation and reporting, giving stakeholders clearer visibility into how the program is progressing.
“Thank you for making our speaker program such a great success! I’ve received nothing except positive feedback from my providers and you made it extremely easy for me to interact with some very key, influential individuals from my territory.”
What our partners ask us often
Q1What is speaker bureau management?
Speaker bureau management is the administration of a speaker program, from requests and nominations to contracts, scheduling, honoraria, and reporting. M&IW supports it through program administration, speaker bureau management technology, and consulting, configuration, and training.
Q2What services are included in speaker bureau management?
The service is configurable, and you can select one or multiple inclusions. They cover requests and tracking, nominations and confirmations, scheduling, contract management, presentations and training resources, honoraria and expenses, flexible reporting, and cloud-based data and collaboration, supported by the operational precision M&IW is known for.
Q3Can M&IW manage speaker contracts and honoraria?
Yes. Speaker contract management is one of the available services, along with automated honoraria, expense submission, and payment tracking. Choose the services that fit your needs.
Q4Does M&IW provide a centralized speaker management portal?
Yes. M&IW supports speaker programs through a centralized, secure portal for documents, presentations, trainings, attendee data, and automated attendee communications. M&IW builds the portal, scales it to your needs, and trains your team to use it.
Q5Can M&IW help with speaker program reporting?
Yes. Reporting support is part of the service, with flexible reporting metrics and real-time access to program data, including reporting related to compliance. The metrics can be configured to reflect your organization’s requirements.
Q6Are these services only available to pharmaceutical companies?
No. The service is built primarily for life sciences and pharmaceutical organizations, but it can also be relevant to organizations in other industries that manage speaker programs. Contact our team to discuss your requirements.
Let's discuss your speaker program
If you are managing a speaker program, or planning to build one, tell us what your program needs, and our team can talk through the administrative, technology, and consulting support that fits.