Medical meeting planning, prioritizing compliance and experience
Medical meetings carry compliance requirements and logistical demands few other events face, from Sunshine Act reporting to HCP fee tracking. M&IW’s medical meeting planners deliver compliant, on-budget programs that are still engaging for attendees, backed by expertise recognized across the life sciences industry.
Medical event planning built for compliance, not just logistics
Planning a medical event is not the same discipline as planning a standard corporate meeting. HCP events—healthcare professional meetings tied to pharmaceutical, medical device, and life sciences companies—carry compliance requirements most event planners never have to think about, and getting them wrong brings real regulatory risk. M&IW designs medical meetings and events around that reality: compliant and on-budget first, engaging and impactful second, never the other way around.
Our specialization spans the full range of HCP meetings: Continuing Medical Education (CME) programs, advisory board meetings, congresses and symposia, investigator meetings, medical training seminars, patient advocacy events, product meetings, and more. Each carries its own regulatory considerations, and M&IW’s medical meeting planners know every nuance.
Precision matters because the requirements are not optional. HCP payment reporting, healthcare compliance regulations, and the logistics specific to a life sciences audience all have to work correctly the first time, which is why we built medical meetings as its own discipline rather than treating it like every other event.
Medical meeting planning services we deliver
Medical meeting planning combines regulatory expertise, operational precision, and attendee experience into one coordinated program. M&IW supports every stage of the meeting lifecycle—from compliance and venue sourcing to registration, technology, and onsite execution—so every medical meeting meets regulatory requirements without compromising the attendee experience.
Compliance & reporting
A CMP-HC-, HMCC-, and MMP-certified team that stays up to date on the latest regulations and HCP reporting guidelines, allowing you to devote your time and energy where it matters most.
Event sourcing
Meeting the unique sourcing needs of medical meetings and events with extensive knowledge of the destinations, brands, and properties that are compliant with HCP meeting standards.
Speakers bureau
Training your subject-matter experts and industry educators and managing their trainings, logistics, and disclosures so you can leverage your strongest assets with confidence.
Event experience design
Engaging experiences that meet the guidelines and your goals, because complying with industry standards and regulations doesn’t have to mean a boring experience for attendees.
Event management
Onsite logistics and operational execution with the kind of precision and discipline that make complexity feel effortless.
Event technology
Event technology that’s functional, not flashy—enhancing the attendee experience, streamlining logistics, and providing real-time data.
Registration & attendee management
Registration, attendee services, and reporting built for compliant healthcare events, with the same level of detail and care for HCP and non-HCP attendees alike.
The expertise behind every medical meeting M&IW plans
Partnering with medical event planners built for this specialization means regulatory compliance, greater efficiency, and expert logistics coordination throughout, so you don’t have to build that expertise in-house.
More than 20 years of medical meeting expertise
M&IW understands the complex rules and regulations that govern medical meetings and events and applies that experience to every event.
The co-authored standard for medical meeting planning
M&IW co-authored How to Plan Medical Meetings and Events, the official and sole resource for the Medical Meetings Professional certification. That certification is not just the industry standard; it is the standard M&IW’s own team is built around.
Certified regulatory compliance
M&IW’s CMP-HC-, HMCC-, and MMP-certified team navigates the Sunshine Act, GDPR, HIPAA, and other regulations that govern HCP events with ease, nailing the nuances so you don’t have to.
Tailored to the scale of the event
From small-scale training sessions to large international conferences, M&IW provides customized medical meeting solutions built for the size and complexity of the event, not a fixed template applied regardless of scale.
Ensuring compliance without compromise
A medical meeting that meets every regulatory requirement, protects the budget, and still gives attendees an engaging, impactful experience proves that compliance and quality are not a trade-off. Organizations get an event built by the team that co-authored the standard the industry certifies against, not just a team that read it.
Frequently asked questions about medical event planner services
Q1What makes medical event planning different from other events?
Medical events require strict adherence to regulations such as the Sunshine Act, GDPR, and HIPAA, along with specialized logistics to accommodate healthcare professionals (HCPs) and the medical content those programs cover.
Q2Can you handle hybrid or virtual medical meetings?
Yes. M&IW has extensive experience with virtual and hybrid medical meeting solutions, delivering secure, compliant, and engaging experiences for attendees regardless of how they join.
Q3Do you work with international healthcare organizations?
Yes. M&IW’s global expertise allows the team to plan medical events worldwide while adhering to the regional regulations each market requires.
Q4Are M&IW's medical meeting planners certified?
Yes. M&IW’s medical meeting planners are CMP-HC-, HMCC-, and MMP-certified and stay current on the Sunshine Act, GDPR, HIPAA, and other regulations that govern HCP events.
Q5What is M&IW's connection to the Medical Meetings Professional certification?
M&IW co-authored How to Plan Medical Meetings and Events, the official and sole resource for the Medical Meetings Professional certification.
Q6What types of HCP meetings does M&IW plan?
M&IW plans Continuing Medical Education (CME) programs, advisory board meetings, congresses and symposia, investigator meetings, medical training seminars, patient advocacy events, speaker and educational dinners, product meetings, and more.
Q7Do you manage HCP payment reporting?
Yes. M&IW processes HCP fees and provides detailed payment reporting as part of its compliance and reporting services, built for the accuracy a regulated event requires.
Q8Can medical meetings be customized for different event sizes?
Yes. M&IW plans medical events ranging from small-scale training sessions to large international conferences, with the event customized to the size and complexity of the meeting.
Start with the outcome.
Tell us what your organization needs its next medical meeting or HCP event to achieve, and M&IW’s team will show you how we would plan and deliver it, compliantly.